Accounting Specialist – AR Payments and Billing

2159 Bering Drive, San Jose, CA


Applies payments received to AR subsidiary and supports Programs branch billing and payment posting process.


  • Capture (manual) client credit card payments via web based application.
  • Apply “payments” received via credit card, check, ACH, wire, royalty, FOA and cash to customer account receivable in a complex invoicing environment.
  • Review newly invoiced amounts that correspond to legacy Go-Ahead proforma billings to determine whether payment has been previously received on account and clears balances as appropriate.
  • Work with AR collections team to clear open AR balances against funds on account as directed.
  • Reconcile client AR accounts as requested
  • Verify Programs order payment methods (credit card, purchase order, client-owned product, royalty, coupon, etc.) in a complex structure and record and balance methods of payment.
  • Post Programs order payments and adjustments to AR as indicated on pick tickets.
  • Maintain credit card Log for Programs and Custom branch settlements and various spreadsheet reporting and analysis.
  • Communicate with Customer Service department regarding Programs branch transactional exceptions and errors.
  • Work with Customer Service to improve Programs branch transactional processes and identify/resolve billing issues as they arise.
  • Assist team with the AP check run and filing as needed.
  • Special projects.


  • Attention to detail, accuracy and thoroughness is a MUST.
  • Data entry and general math skills.
  • Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic work environment.
  • Demonstrate independent judgement in discerning accounting treatment when evaluating and correcting transactional exceptions and errors.
  • Maintain integrity and relationships with internal personnel.
  • Team player with ability to collaborate with accounting and teams in the organization
  • High level of interpersonal skills with demonstrated poise, tact and diplomacy.
  • Demonstrate a proficient level of professional skill and/or knowledge in accounting.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office programs.
  • Ability to maintain confidentiality.


  • 2+ years of relevant experience.
  • Experienced in high transaction volume environment
  • AA Accounting degree preferred

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